Official Deq 515 081 Form

Detailed Instructions for Using Deq 515 081

Filling out the Oklahoma Used Tire Tracking Manifest requires attention to detail and an understanding of the tire recycling process within the state. This form serves as a crucial document for tracking the movement of used tires from their point of generation to their final disposal or recycling point. Ensuring that this form is filled out correctly helps in maintaining compliance with the state's environmental regulations and supports the efforts to manage tire waste efficiently. The steps provided below guide you through the correct way to complete the form, ensuring that all necessary information is accurately recorded.

1. Start with the Tire Dealer/Other Generator Information and Certification section at the top of the form. Enter the name of the tire dealer or generator in the designated space.
2. Fill in the Tire Recycling Fee Account Number and Sales Tax Permit Number in their respective fields.
3. Provide the street address, city, county, and zip code of the tire dealer or generator.
4. Enter the phone number of the tire dealer or generator in the space provided.
5. Record the number of tires relinquished by category: motorcycle tires, tires with a rim diameter of 19.5 inches or less, tires with a rim diameter greater than 19.5 inches, and agricultural tires.
6. Read the certification statement carefully, then print the name of the responsible individual and sign and date the certification to confirm the accuracy and completeness of the information provided.
7. Move to the Hauler Information and Certification section. Input the name of the hauler responsible for transporting the tires.
8. Fill in the hauler's trailer number and truck length, followed by their street address, city, state, and zip code.
9. Enter the phone number of the hauler.
10. Under this section, also record the number of tires picked up by the hauler, categorized by motorcycle tires, tires ≤ 19.5 inch rim diameter, tires > 19.5 inch rim diameter, and agricultural tires ≤14 inch and ≤44 inch.
11. After reading the hauler certification statement, the responsible individual must print their name, sign, and date the form to certify the accuracy of the provided information.
12. Ensure that copies of the completed form are distributed according to the instructions: one to the generator, one attached to the used tire reimbursement manifest if applicable, and one retained by the primary hauler or final recipient. Remember, color coding of the form is optional but can be used for ease of tracking.
13. All parties involved must retain their copy of the manifest for a minimum of five years.

Completing the Oklahoma Used Tire Tracking Manifest correctly is a vital step in the used tire recycling process, helping to ensure compliance with state regulations and supporting environmental protection efforts. Careful attention to the instructions and accurate reporting are essential for the effectiveness of this tracking system.

Frequently Asked Questions about the DEQ 515 081 Form

1. What is the DEQ 515 081 form used for?

The DEQ 515 081 form, also known as the Oklahoma Used Tire Tracking Manifest, is designed for the documentation and certification of the proper handling, transportation, and recycling of used tires in Oklahoma. It ensures compliance with the Oklahoma Used Tire Recycling Act by tracking the pickup and delivery of used tires from the generator to the recycling facility.

2. Who needs to fill out this form?

Two main parties are required to complete the DEQ 515 081 form: the tire dealer or other used tire generator (Section I) and the hauler responsible for transporting the used tires (Section II). These sections ensure that both parties certify the accurate accounting and lawful management of the tires.

3. What information is required on the form?

Section I collects details about the tire dealer or generator, including their name, tire recycling fee account number, sales tax permit number, address, phone number, and the quantity and types of tires being relinquished. Similarly, Section II gathers information about the hauler, such as name, trailer and truck sizes, address, and the quantity and types of tires collected. Both sections require a certification signature, attesting to the truthfulness and compliance of the provided information.

4. How is the form submitted?
• A copy of the form is given to the tire generator.
• If applicable, a copy is attached to the used tire reimbursement manifest for tires picked up from the primary hauler and delivered to a permitted recycling facility.
• The primary hauler or final recipient retains a copy.

All parties involved must maintain their copy of the manifest for at least five years. The final recipient of the tires must return a copy of the completed manifest to the generator within 30 days.

5. Are there any guidelines for filling out the form?

Yes, the form must be completed in accordance with the guidelines provided in the Oklahoma Administrative Code (OAC) 252:515-21-51 (a)(b)(c). Additionally, the instructions specify that manifests are to be printed on appropriate forms, with color coding being an optional feature for ease of tracking.

6. What are the penalties for non-compliance?

Making false statements on the DEQ 515 081 form is a violation of 21 O.S. § 358, which may subject individuals to fines and/or imprisonment as outlined by 21 O.S. § 359. Thus, it’s imperative that all information provided on the form is true, accurate, and complete to the best of the individual's knowledge to avoid legal consequences.

Filling out government forms can often be a daunting task given their complexity and the fear of making mistakes. When it comes to the Oklahoma Used Tire Tracking Manifest, also known as DEQ Form 515-081, there are common errors that individuals tend to make. Avoiding these mistakes ensures compliance with regulations and helps to streamline the tire tracking process. Here are seven mistakes often observed:

1. Incomplete generator information: The tire dealer or other generator’s section is sometimes left incomplete. Every field, including the Tire Recycling Fee Account Number and Sales Tax Permit Number, should be accurately filled out to ensure the manifest is properly processed.
2. Failing to specify the type and number of tires: It's crucial to specify the type and number of tires being transported. Often, individuals forget to distinguish between motorcycle tires, tires less than or equal to 19.5 inches in rim diameter, tires greater than 19.5 inches in rim diameter, and agricultural tires, leading to discrepancies in records.
3. Omitting the certification signature: The certification statement at the bottom of the form requires a signature from the responsible individual. This signature certifies the truthfulness and completeness of the information. Failing to sign or print the name invalidates the manifest.
4. Incorrect hauler information: Section II, which is meant for the hauler, is often filled with incorrect or incomplete information. It's vital to ensure that all details, including the hauler's name, address, and telephone number, are accurate to maintain the integrity of the tracking process.
5. Not distributing copies of the manifest correctly: According to the instructions, copies of the manifest must be distributed appropriately - one to the generator, one retained by the hauler, and, if applicable, one attached to the used tire reimbursement manifest. Sometimes parties forget to adhere to this distribution protocol, risking non-compliance.
6. Failure to retain copies for the required duration: All parties involved are required to keep their copy of the manifest for a minimum of five years. Neglecting to retain these records for the specified period can lead to complications in the event of an audit.
7. Not completing the date and certification correctly: Leaving the date blank or incorrectly certifying information by not understanding the declarations properly are common errors. Each section has a certification that requires acknowledgment and affirmation by signing and dating, asserting that the information provided is truthful and in accordance with the Oklahoma Used Tire Recycling Act.

Being meticulous in filling out the DEQ 515-081 form is crucial for the compliance and efficiency of tire recycling processes in Oklahoma. By paying close attention to detail and avoiding the mistakes outlined above, tire dealers, haulers, and recyclers can contribute positively to environmental efforts and adhere to legal requirements.

When dealing with the management and disposal of used tires in Oklahoma, utilizing the OKLAHOMA USED TIRE TRACKING MANIFEST (DEQ Form #515-081) is a critical step for ensuring compliance with state regulations. This form assists in tracking the flow of used tires from their point of collection to their final disposal or recycling destination, helping to maintain environmental standards and minimize illegal dumping. Alongside this form, various other documents are commonly used to ensure a seamless and compliant process. Here's a brief description of five such forms and documents.

• Oklahoma Tax Commission Tire Recycling Fee Return: This document is necessary for reporting and remitting the tire recycling fee collected by tire dealers. It ensures that the fees collected from consumers at the point of sale are properly forwarded to the state.
• Bill of Lading: A bill of lading accompanies the tires during transport, detailing the shipment's contents, the hauler's information, and the destination. It serves as a receipt and a contract between the hauler and the recipient of the used tires.
• Environmental Protection Agency (EPA) Identification Number Application: Haulers and facilities involved in the handling of used tires may require an EPA ID number to legally transport and process hazardous wastes, depending on the nature of the tires and the facility's operations. This application is the first step in obtaining that necessary identification.
• State Environmental Compliance Checklists: These checklists help businesses ensure they meet state-specific environmental requirements related to the storage, transportation, and recycling or disposal of used tires.
• Used Tire Recycling Facility Permit Application: Facilities that recycle used tires in Oklahoma must obtain a permit from the Department of Environmental Quality. This application is an essential step in demonstrating compliance with state regulations and operational standards for recycling facilities.

Combining the DEQ Form #515-081 with these additional forms and documents streamlines the process of used tire management, ensuring that each step, from collection to recycling or disposal, adheres to Oklahoma's environmental regulations. Proper documentation is not only a legal requirement but also a practical measure to maintain public health and environmental integrity.

The Uniform Hazardous Waste Manifest is a form that is strikingly similar to the Deq 515 081 form used for tracking the disposal of used tires. It is designed for tracking hazardous waste from its creation to disposal, ensuring safe and legal handling of such materials. Like the Deq 515 081, it requires detailed information about the waste generator, transporter, and disposal facility. Both documents serve a regulatory purpose, ensuring compliance with environmental regulations and facilitating the tracking of potentially harmful materials.

The Bill of Lading form, commonly used in the shipping industry, shares similarities with the Deq 515 081 form, especially in its function of tracking. It lists the goods being shipped, their origin, and their destination, similar to how the Deq 515 081 tracks the movement of used tires. Both documents provide a chain of custody that protects all parties involved in the transaction by ensuring accountability and documentation of the traded goods or waste materials.

The Waste Tire Hauler Registration Certificate, while more of a permit than a tracking form, complements the Deq 515 081 by requiring haulers of used tires to identify themselves and their authorization to transport tires. This certificate often contains information about the transporter that would be recorded on the Deq 515 081, establishing a formal link between the vehicle carrying the tires and the regulatory framework governing waste tire management.

The Automobile Scrap Yard Receipt is akin to the Deq 515 081 form in the realm of automotive waste management. This receipt is used when vehicles are brought to scrap yards for dismantling or recycling, documenting the transfer of vehicle ownership to the yard. It parallels the Deq 515 081 in tracking the disposition of materials subject to environmental and safety regulations, albeit focusing on entire vehicles rather than just tires.

The Recycling Facility Incoming Materials Log serves a role similar to the Deq 515 081 form but is used within recycling facilities to track the receipt of various recyclable materials. Like the Deq 515 081, it records the quantity and type of materials received, providing an audit trail for regulatory compliance and operational monitoring. This kind of documentation is essential for ensuring the proper handling and disposal of recyclables.

The Environmental Protection Agency (EPA) Form 8700-22, also known as the Hazardous Waste Manifest, is another document closely related to the Deq 515 081 form. It specifically tracks the shipment of hazardous waste, requiring detailed information about the waste, including its proper shipping name, hazard class, and quantity. Both forms are crucial for ensuring the safe and regulatory-compliant transportation and disposal of potentially hazardous materials.

The Chain of Custody Form is used to document the transfer of materials or samples within environmental testing or treatment facilities, ensuring that each transfer is recorded and accountable. This type of form, much like the Deq 515 081, provides traceable evidence of handling and ownership, which is essential for maintaining the integrity of the process, whether for testing, treatment, or disposal of materials.

The Tire Inventory Control Sheet, though more internal to businesses such as auto repair shops or tire dealerships, functions similarly to the Deq 515 081 form by tracking the flow of tires through a facility. It helps businesses maintain records of their tire stocks, including new, used, and recycled tires, ensuring accurate inventory management and compliance with regulations related to tire storage and disposal.

In essence, the Deq 515 081 Oklahoma Used Tire Tracking Manifest is integrated within a broader spectrum of regulatory and tracking documents, each designed to ensure the safe, legal, and environmentally sound management of specific materials or goods. While the content and specific use of each document may vary, their underlying purpose of accountability, safety, and compliance remains a common theme.

When filling out the Oklahoma Used Tire Tracking Manifest (DEQ Form #515-081), it's important to ensure accuracy and completeness to comply with the Oklahoma Used Tire Recycling Act. Here are tips on what you should and shouldn't do while completing this form.

Things You Should Do

1. Double-check the certification statement at the beginning to understand the document's legal implications.
2. Accurately fill out the tire dealer/generator information, including name, account numbers, and contact details.
3. Clearly indicate the number of tires by type and size, adhering to the categories provided on the form.
4. Ensure that the fees remitted to the OK Tax Commission are accurately represented and match the number of tires listed.
5. Sign and date the form in the certification section to verify the information provided is true and complete.
6. Complete the hauler information section with accurate details if you are responsible for transporting the tires.
7. Retain a copy of the completed manifest for your records, as required by the instructions.
8. Provide a copy of the form to the generator if you are the hauler or final recipient, ensuring transparency and accountability.
9. Review the instructions on the reverse side of the form thoroughly before and after filling it out to ensure compliance with all requirements.
10. Submit the form within the required timeframe and ensure the final recipient returns a copy to the generator within 30 days, if applicable.

Things You Shouldn't Do

1. Do not leave any required fields blank; ensure all sections applicable to your role (generator, hauler, final recipient) are completed.
2. Avoid guessing or estimating numbers; make sure all tire quantities and types are accurately counted and reported.
3. Do not falsify any information on the form; remember that making false statements is a violation of the law and can lead to fines or imprisonment.
4. Avoid using corrections or white-out on the form; if a mistake is made, it's best to start with a fresh form to ensure readability.
5. Do not sign the form without verifying all the information included is correct and complete.
6. Avoid delaying the submission of the form or the return of the copy to the generator beyond the specified deadlines.
7. Do not forget to retain a copy of the form for the mandatory five-year period, as failing to do so could result in non-compliance issues.
8. Do not ignore the instructions provided on the reverse side of the form, as they contain essential compliance information.
9. Do not fail to provide a copy to the appropriate parties (generator, primary hauler, or final recipient), as required.
10. Avoid using the form for purposes other than tracking tires as intended under the Oklahoma Used Tire Recycling Act.

There are several misconceptions surrounding the DEQ 515 081 form, commonly known as the Oklahoma Used Tire Tracking Manifest. Understanding these misconceptions is crucial for properly completing and utilizing the form. Here are four common misunderstandings and their clarifications:

• Misconception 1: The form is only for tire dealers. While it's true that tire dealers are primary users of the DEQ 515 081 form, it's not exclusively for them. Other generators of used tires, including service stations, salvage yards, and municipal waste facilities, are also required to fill out this form accurately. It serves as a critical document for tracking the lifecycle of a used tire from its generation to its final disposal or recycling.
• Misconception 2: The form is optional for reporting used tire transactions. The reality is quite the opposite. The form is mandatory for tracking the movement of used tires throughout Oklahoma. It ensures that all parties involved in the disposal or recycling process of used tires are accountable. By properly completing the form, generators and haulers contribute to environmental compliance and help monitor the proper disposal and recycling rates of used tires within the state.
• Misconception 3: Digital submissions of the form are accepted. As of the latest update, the form needs to be printed and physically filled out. Each party involved in the tire recycling or disposal process must retain a hard copy of the completed form for at least five years. This requirement allows for efficient tracking and auditing of used tire movements and ensures that all data related to tire disposal and recycling is accurately documented and easily accessible for verification.
• Misconception 4: Color coding of the form is mandatory. While the instructions on the form mention that color coding is optional, some people might misunderstand this to mean it's a requirement. The purpose of this option is to enhance the organizational process of tracking and auditing. Parties may choose to use color coding to differentiate between forms at different stages of the recycling or disposal process, but it is not a mandated practice by the Oklahoma Department of Environmental Quality (DEQ).

Ensuring the accuracy and completeness of the DEQ 515 081 form is a shared responsibility among tire generators, haulers, and recyclers. By clarifying these misconceptions, individuals and businesses can better comply with Oklahoma's regulations aimed at promoting the responsible management and recycling of used tires. Cooperation and diligence in this process contribute significantly to environmental preservation efforts and public health protection.

The Oklahoma Used Tire Tracking Manifest, designated as DEQ Form #515-081, serves an important role in managing and documenting the flow of used tires within the state. It is a vital tool in ensuring compliance with the Oklahoma Used Tire Recycling Act, aiming to encourage responsible end-of-life tire management. Here are key takeaways regarding the completion and use of this form:

• Purpose: The manifest is specifically designed for tracking all used tires, except those transported directly to a permitted used tire recycling facility seeking reimbursement from the Oklahoma Used Tire Recycling Indemnity Fund.
• Sections: The form is divided into two main sections. Section I requires information from the tire dealer or generator, including a certification of compliance with the tire recycling fee obligations. Section II is for hauler information and certification, attesting to the correct pick-up of tires.
• Certification: Both sections conclude with a certification statement, where the responsible individual must attest to the truthfulness, accuracy, and completeness of the provided information. Making false statements can lead to penalties, including fines and imprisonment.
• Record Keeping: Filling out the form accurately is crucial for legal compliance and environmental stewardship. All parties handling the form—generators, haulers, and recycling facilities—must keep a copy of the manifest for at least five years.
• Compliance: The form ensures that tire dealers are held accountable for the appropriate tire recycling fees mandated by state law, contributing to the overall effectiveness of Oklahoma’s used tire recycling efforts.
• The form not only serves as a tracking document but also as a statement of compliance with the Oklahoma Used Tire Recycling Act, highlighting the responsible party’s adherence to state regulations concerning used tires.
• Distribution: A copy of the completed form should be given to the generator; if applicable, attached to the used tire reimbursement manifest for tires picked up and delivered to a recycling facility; and retained by the primary hauler or final recipient.
• Finally, it's essential to ensure the form is filled out on the appropriate manifest paper as stipulated by Oklahoma Administrative Code (OAC) 252:515-21-51 (a)(b)(c), with color coding being an optional, but helpful, element for organizing and managing the manifests.

Correct and diligent use of the DEQ 515 081 form is fundamental in supporting the tracking and recycling of used tires in Oklahoma, thereby aiding in the reduction of environmental issues associated with improper tire disposal.